faq-using-hkl-google-apps.md
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+# Using HKL Google Apps
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+
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+Sliz Lab members have access to the following HKL Google apps/sites:
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+
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+* <http://hkl.hms.harvard.edu/mail>
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+* <http://hkl.hms.harvard.edu/calendar>
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+* <http://hkl.hms.harvard.edu/docs>
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+
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+To view Google drive, go to the following URL and login with your HKL Email address and password:
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+
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+<https://drive.google.com/>
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+
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+
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+From the web interface you can switch Applications by clicking on the 3x3
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+square pattern near your email address (top right):
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+
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+![](images/using-crystal-google-apps-1.png)
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+
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+## Crystal Google Calendar:
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+
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+* <http://hkl.hms.harvard.edu/calendar>
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+
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+## Mail Client Setup
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+To setup mail clients, please refer to this page:
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+
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+* [<https://support.google.com/calendar/answer/99358>](https://support.google.com/calendar/answer/99358)
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+
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+![](images/using-crystal-google-apps-2.png)
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+
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+## Share Calendar
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+To share your calendars with other users, please refer to this page:
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+
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+* [<https://support.google.com/calendar/answer/37082>](https://support.google.com/calendar/answer/37082)
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+
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+![](images/using-crystal-google-apps-3.png)
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+
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+![](images/using-crystal-google-apps-4.png)
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+
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+To remove shared calendars, please refer to this page:
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+[<https://support.google.com/calendar/answer/40802>](https://support.google.com/calendar/answer/40802)
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+
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+![](images/using-crystal-google-apps-5.png)
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+
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+## Calendar Import
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+Instead of importing calendars into iCal, etc, go to the manage page:
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+
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+* [<https://www.google.com/calendar/syncselect>](https://www.google.com/calendar/syncselect)
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+
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+![](images/using-crystal-google-apps-6.png)
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+
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+
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+## Crystal Google Drive/Docs:
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+
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+* <https://drive.google.com/>
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+
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+Using google drive tools, you can create and share folders, documents,
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+spreadsheets, presentations, forms, drawings, etc.
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+
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+You can also set permissions for read only, comment, and edit.
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+
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+![](images/using-crystal-google-apps-7.png)
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+
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+## Crystal Google Mail:
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+
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+<http://hkl.hms.harvard.edu/mail>
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+
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+![](images/using-crystal-google-apps-8.png)
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+
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+### Tabs for inbox
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+
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+![](images/using-crystal-google-apps-9.png)
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+
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+### IMAP
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+IMAP Client general settings -
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+ * Incoming server: imap.gmail.com - ssl - port 993
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+ * Outgoing Server: smtp.gmail.com - ssl - port 465
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+ * username: [yourusername@hkl.hms.harvard.edu](mailto:yourusername@hkl.hms.harvard.edu)
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+ * password: yourpassword
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+
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+The setup for all major mobile devices is simple - Just add an email account,
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+type GMail, with
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+[yourusername@hkl.hms.harvard.edu](mailto:yourusername@hkl.hms.harvard.edu) as
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+the username.
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+
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+
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+
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+### Mail Tips:
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+
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+#### Multiple Duplicate Drafts
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+Issues with multiple Drafts on server and duplicates in search results.
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+Additionally it is good to turn off this folder for IMAP, particularly in
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+larger accounts.
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+
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+Log into the web interface and scroll down on the left, you may need to press
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+the arrow to expand - select 'Manage labels'. From that page for 'All mail'
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+setting - uncheck 'show in imap'.
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+
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+![](images/using-crystal-google-apps-10.png)
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+![](images/using-crystal-google-apps-11.png)
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+
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+#### Filters
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+
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+Creating filters: From the web interface check the mail and press more.
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+The selected mess will already have the senders email address. You can add
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+attitional filtering if you want. Press ‘create filter with this result. Then
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+you choose what to do with the message. You can select ‘Choose Label’ and that
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+is basically a folder.
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+
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+![](images/using-crystal-google-apps-12.png)
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+![](images/using-crystal-google-apps-13.png)
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+![](images/using-crystal-google-apps-14.png)
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