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faq-using-hkl-google-apps.md
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1 | +# Using HKL Google Apps |
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2 | + |
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3 | +Sliz Lab members have access to the following HKL Google apps/sites: |
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4 | + |
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5 | +* <http://hkl.hms.harvard.edu/mail> |
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6 | +* <http://hkl.hms.harvard.edu/calendar> |
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7 | +* <http://hkl.hms.harvard.edu/docs> |
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8 | + |
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9 | +To view Google drive, go to the following URL and login with your HKL Email address and password: |
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10 | + |
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11 | +<https://drive.google.com/> |
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12 | + |
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13 | + |
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14 | +From the web interface you can switch Applications by clicking on the 3x3 |
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15 | +square pattern near your email address (top right): |
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16 | + |
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17 | + |
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18 | + |
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19 | +## Crystal Google Calendar: |
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20 | + |
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21 | +* <http://hkl.hms.harvard.edu/calendar> |
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22 | + |
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23 | +## Mail Client Setup |
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24 | +To setup mail clients, please refer to this page: |
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25 | + |
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26 | +* [<https://support.google.com/calendar/answer/99358>](https://support.google.com/calendar/answer/99358) |
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27 | + |
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28 | + |
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29 | + |
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30 | +## Share Calendar |
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31 | +To share your calendars with other users, please refer to this page: |
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32 | + |
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33 | +* [<https://support.google.com/calendar/answer/37082>](https://support.google.com/calendar/answer/37082) |
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34 | + |
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35 | + |
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36 | + |
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37 | + |
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38 | + |
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39 | +To remove shared calendars, please refer to this page: |
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40 | + |
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41 | +[<https://support.google.com/calendar/answer/40802>](https://support.google.com/calendar/answer/40802) |
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42 | + |
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43 | + |
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44 | + |
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45 | +## Calendar Import |
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46 | +Instead of importing calendars into iCal, etc, go to the manage page: |
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47 | + |
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48 | +* [<https://www.google.com/calendar/syncselect>](https://www.google.com/calendar/syncselect) |
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49 | + |
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50 | + |
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51 | + |
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52 | + |
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53 | +## Crystal Google Drive/Docs: |
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54 | + |
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55 | +* <https://drive.google.com/> |
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56 | + |
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57 | +Using google drive tools, you can create and share folders, documents, |
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58 | +spreadsheets, presentations, forms, drawings, etc. |
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59 | + |
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60 | +You can also set permissions for read only, comment, and edit. |
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61 | + |
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62 | + |
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63 | + |
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64 | +## Crystal Google Mail: |
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65 | + |
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66 | +<http://hkl.hms.harvard.edu/mail> |
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67 | + |
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68 | + |
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69 | + |
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70 | +### Tabs for inbox |
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71 | + |
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72 | + |
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73 | + |
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74 | +### IMAP |
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75 | + |
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76 | +IMAP Client general settings - |
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77 | + |
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78 | + * Incoming server: imap.gmail.com - ssl - port 993 |
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79 | + * Outgoing Server: smtp.gmail.com - ssl - port 465 |
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80 | + * username: [yourusername@hkl.hms.harvard.edu](mailto:yourusername@hkl.hms.harvard.edu) |
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81 | + * password: yourpassword |
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82 | + |
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83 | +The setup for all major mobile devices is simple - Just add an email account, |
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84 | +type GMail, with |
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85 | +[yourusername@hkl.hms.harvard.edu](mailto:yourusername@hkl.hms.harvard.edu) as |
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86 | +the username. |
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87 | + |
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88 | + |
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89 | + |
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90 | +### Mail Tips: |
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91 | + |
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92 | +#### Multiple Duplicate Drafts |
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93 | +Issues with multiple Drafts on server and duplicates in search results. |
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94 | +Additionally it is good to turn off this folder for IMAP, particularly in |
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95 | +larger accounts. |
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96 | + |
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97 | +Log into the web interface and scroll down on the left, you may need to press |
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98 | +the arrow to expand - select 'Manage labels'. From that page for 'All mail' |
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99 | +setting - uncheck 'show in imap'. |
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100 | + |
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101 | + |
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102 | + |
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103 | + |
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104 | +#### Filters |
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105 | + |
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106 | +Creating filters: From the web interface check the mail and press more. |
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107 | +The selected mess will already have the senders email address. You can add |
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108 | +attitional filtering if you want. Press ‘create filter with this result. Then |
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109 | +you choose what to do with the message. You can select ‘Choose Label’ and that |
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110 | +is basically a folder. |
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111 | + |
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112 | + |
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113 | + |
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115 | + |
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116 | + |
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118 | + |